Location: Irving, TX

To apply, click here.

Summary: Responsible for overseeing office day-to-day operations

Responsibilities

1. Perform Receptionist duties:

• Maintain accurate company directory and phone lists for the office.
• Coordinate visitor access to the building.
• Maintain conference room schedule.
• Assist with AV setup for meetings.
• Order catering, fruit baskets, etc. for meetings.

2. Oversee/Manage vendors, i.e. supplies, equipment, shipping, travel, expense, etc.

• User setup and termination.
• Invoice processing: Review vendor invoices for accuracy and indicate which departments and/or companies should to be charged.

3. Coordinate and direct administrative support functions of the office which includes maintaining appropriate inventory.

4. Oversee/Manage facilities and maintenance requests.  Act as liaison with Building Management, including scheduling of repairs and vendor coordination.

5.  Act as liaison with the Human Resources Department with respect to new hires, employee benefits, hiring temporary help and the termination process.

6. Assist with travel arrangements and expense reports.

7. Assist with corporate events utilizing CVent.

8. Update organization charts monthly and distribute.

9. Produce monthly travel reports and distribute.

10. Order company stationery, envelopes, labels and business cards.

11. Work on special projects as needed.

Qualifications

Knowledge: Word, Excel, Outlook, PowerPoint, Visio
Skills: Organized, detail oriented, self-motivated, strong time management skills and ability to multi-task
Experience: College degree preferred, 1-3 years office or administrative work

Location: New York, NY

To apply, click here.

Summary: Responsible for overseeing office day-to-day operations

Responsibilities:

• Perform Receptionist duties:

  • Maintain accurate company directory and phone lists for NYC office.
  • Coordinate visitor access to the building.
  • Maintain conference room schedule.
  • Assist with AV setup for meetings.
  • Order catering, fruit baskets, etc. for meetings.

• Oversee/Manage vendors, i.e. supplies, equipment, shipping, travel, expense, etc.

  • User setup and termination.
  • Invoice processing: Review vendor invoices for accuracy and indicate which departments and/or companies should to be charged.

• Coordinate and direct administrative support functions of the office which includes maintaining appropriate inventory.
• Oversee/Manage facilities and maintenance requests.  Act as liaison with Building Management, including scheduling of repairs and vendor coordination.
• Act as liaison with the Human Resources Department with respect to new hires, employee benefits, hiring temporary help and the termination process.
• Assist with travel arrangements and expense reports.
• Assist with corporate events utilizing CVent.
• Update organization charts monthly and distribute.
• Produce monthly travel reports and distribute.
• Order company stationery, envelopes, labels and business cards.
• Work on special projects as needed.

Qualifications:

• Knowledge: Word, Excel, Outlook, PowerPoint, Visio
• Skills: Organized, detail oriented, self-motivated, strong time management skills and ability to multi-task
• Experience: College degree preferred, 1-3 years office or administrative work

Salary Range: $60,000-$62,000 per year