Location: New York, NY

To apply, click here.

Summary: Responsible for overseeing office day-to-day operations

Responsibilities:

• Perform Receptionist duties:
  • Maintain accurate company directory and phone lists for NYC office.
  • Coordinate visitor access to the building.
  • Maintain conference room schedule.
  • Assist with AV setup for meetings.
  • Order catering, fruit baskets, etc. for meetings.
• Oversee/Manage vendors, i.e. supplies, equipment, shipping, travel, expense, etc.
  • User setup and termination.
  • Invoice processing: Review vendor invoices for accuracy and indicate which departments and/or companies should to be charged.
• Coordinate and direct administrative support functions of the office which includes maintaining appropriate inventory.
• Oversee/Manage facilities and maintenance requests.  Act as liaison with Building Management, including scheduling of repairs and vendor coordination.
• Act as liaison with the Human Resources Department with respect to new hires, employee benefits, hiring temporary help and the termination process.
• Assist with travel arrangements and expense reports.
• Assist with corporate events utilizing CVent.
• Update organization charts monthly and distribute.
• Produce monthly travel reports and distribute.
• Order company stationery, envelopes, labels and business cards.
• Work on special projects as needed.

Qualifications:

• Knowledge: Word, Excel, Outlook, PowerPoint, Visio
• Skills: Organized, detail oriented, self-motivated, strong time management skills and ability to multi-task
• Experience: College degree preferred, 1-3 years office or administrative work

Salary Range: $60,000-$62,000 per year